One of the goals of the multi-jurisdictional appOne of the goals of the multi-jurisdictional approach to hazard mitigation planning is to achieve compliance with the Disaster Mitigation Act (i.e. DMA compliance) for all participating members in the planning effort. DMA compliance must be certified for each member in order to maintain eligibility for the benefits under the DMA after November 1, 2004.  The following items must be addressed to achieve DMA compliance for each participating jurisdiction:

ü      Participate in the process. It must be documented in the plan that each planning partner “participated” in the process that generated the plan. 

ü      Review of existing documents pertinent to each jurisdiction to identify policies or recommendations that are not consistent with those documents reviewed in producing the “parent” plan or have policies and recommendations that compliment the hazard mitigation initiatives selected (i.e.: comp plans, basin plans or hazard specific plans).

ü      Personalize the hazard identification and risk assessment for each jurisdiction. Remove hazards not associated with the defined area or redefine vulnerability based on a hazard’s impact to a jurisdiction. This phase will include:

·          A ranking of the risk

·         A description of the number and type of structures at risk

·         An estimate of the potential dollar losses to vulnerable structures

·         A general description of land uses and development trends within the community so that mitigation options can be considered in future land use decisions.

ü      Personalize mitigation recommendations.  Identify and prioritize mitigation recommendations specific to the each jurisdiction’s defined area.

ü      Create an Action Plan.

ü      Each jurisdiction must present the Plan to the public for comment at least once, within 2 weeks prior to adoption.

ü      Plan must be adopted

One of the benefits to multi-jurisdictional planning is the ability to pool resources.  This means more than monetary resources. Resources such as staff time, meeting locations, media resources, technical expertise will all need to be utilized to generate a successful   plan.  With the above requirements in mind, each partner is expected to aid this process by being prepared to develop its section of the plan.  Each Planning Partner should expect to provide the following:

A.      Provide a “Letter of Intent to Participate” to the XXX County Planning Team.

B.     Support of the Steering Committee selected to oversee the development of this plan.

C.     Provide support in the form of mailing list, possible meeting space, media such as newsletters, newspapers or direct mailed brochures, required to implement the public involvement strategy formed by the Steering Committee.

D.     Participate in the process.  There will be many opportunities as this plan evolves to participate. Opportunities such as:

1. Steering Committee meetings.

2.  Public meetings or open houses.

3.  Workshops/ Planning partner specific training sessions

4. Public review and comment periods prior to adoption

At each and every on of these opportunities, attendance will be tracked.  These attendance records will be used to track and document participation for each planning partner. As a minimum each partner will delegate a representative on the Steering Committee or participate as a delegate on the Steering Committee and participate in items b, c, and d above.  In the case of delegation, the Partner must as a minimum attend one template workshop meeting as well as facilitating a public meeting and adoption of the plan.

Each partner will be expected to perform a “consistency review” of all technical studies, plans, ordinances specific to hazards identified within the defined planning area to determine the existence of plans, studies or ordinances not consistent with the documents reviewed in the preparation of the County (parent) Plan.  For example: if your community has a floodplain management plan that makes recommendations that are not consistent with any of the County’s Basin Plans, that plan will need to be reviewed for probable incorporation into the plan for your area.

E.     Each partner will be expected to review the hazard identification and risk assessment and identify hazards and vulnerabilities specific to its jurisdiction.  Contract resources will provide the jurisdiction specific mapping and technical consultation to aid in this task, but the determination of risk and vulnerability will be up to each partner.

F.      Each partner will be expected to review and determine if the mitigation recommendations chosen in the parent plan will meet the needs of its jurisdiction.  Projects within each jurisdiction consistent with the parent plan recommendations will need to be identified and prioritized, and reviewed to determine their benefits vs. costs.

G.     Each partner will be required to create its own action plan that identifies each project, who will oversee the task, how it will be financed and when it is estimated to occur.

H.     Each partner will be required to sponsor at least one public meeting to present the draft plan at least 2 weeks prior to adoption. 

I.         Each partner will be required to formally adopt the plan.

Templates and instructions to aid in the compilation of this information will be provided to all committed planning partners.  Each Partner will be expected to complete their templates in a timely manner and according to the timeline specified by the Steering Committee.

roach to hazard mitigation planning is to achieve compliance with the Disaster Mitigation Act (i.e. DMA compliance) for all participating members in the planning effort. DMA compliance must be certified for each member in order to maintain eligibility for the benefits under the DMA after November 1, 2004.  The following items must be addressed to achieve DMA compliance for each participating jurisdiction:

ü      Participate in the process. It must be documented in the plan that each planning partner “participated” in the process that generated the plan. 

ü      Review of existing documents pertinent to each jurisdiction to identify policies or recommendations that are not consistent with those documents reviewed in producing the “parent” plan or have policies and recommendations that compliment the hazard mitigation initiatives selected (i.e.: comp plans, basin plans or hazard specific plans).

ü      Personalize the hazard identification and risk assessment for each jurisdiction. Remove hazards not associated with the defined area or redefine vulnerability based on a hazard’s impact to a jurisdiction. This phase will include:

·          A ranking of the risk

·         A description of the number and type of structures at risk

·         An estimate of the potential dollar losses to vulnerable structures

·         A general description of land uses and development trends within the community so that mitigation options can be considered in future land use decisions.

ü      Personalize mitigation recommendations.  Identify and prioritize mitigation recommendations specific to the each jurisdiction’s defined area.

ü      Create an Action Plan.

ü      Each jurisdiction must present the Plan to the public for comment at least once, within 2 weeks prior to adoption.

ü      Plan must be adopted

One of the benefits to multi-jurisdictional planning is the ability to pool resources.  This means more than monetary resources. Resources such as staff time, meeting locations, media resources, technical expertise will all need to be utilized to generate a successful   plan.  With the above requirements in mind, each partner is expected to aid this process by being prepared to develop its section of the plan.  Each Planning Partner should expect to provide the following:

A.      Provide a “Letter of Intent to Participate” to the XXX County Planning Team.

B.     Support of the Steering Committee selected to oversee the development of this plan.

C.     Provide support in the form of mailing list, possible meeting space, media such as newsletters, newspapers or direct mailed brochures, required to implement the public involvement strategy formed by the Steering Committee.

D.     Participate in the process.  There will be many opportunities as this plan evolves to participate. Opportunities such as:

1. Steering Committee meetings.

2.  Public meetings or open houses.

3.  Workshops/ Planning partner specific training sessions

4. Public review and comment periods prior to adoption

At each and every on of these opportunities, attendance will be tracked.  These attendance records will be used to track and document participation for each planning partner. As a minimum each partner will delegate a representative on the Steering Committee or participate as a delegate on the Steering Committee and participate in items b, c, and d above.  In the case of delegation, the Partner must as a minimum attend one template workshop meeting as well as facilitating a public meeting and adoption of the plan.

Each partner will be expected to perform a “consistency review” of all technical studies, plans, ordinances specific to hazards identified within the defined planning area to determine the existence of plans, studies or ordinances not consistent with the documents reviewed in the preparation of the County (parent) Plan.  For example: if your community has a floodplain management plan that makes recommendations that are not consistent with any of the County’s Basin Plans, that plan will need to be reviewed for probable incorporation into the plan for your area.

E.     Each partner will be expected to review the hazard identification and risk assessment and identify hazards and vulnerabilities specific to its jurisdiction.  Contract resources will provide the jurisdiction specific mapping and technical consultation to aid in this task, but the determination of risk and vulnerability will be up to each partner.

F.      Each partner will be expected to review and determine if the mitigation recommendations chosen in the parent plan will meet the needs of its jurisdiction.  Projects within each jurisdiction consistent with the parent plan recommendations will need to be identified and prioritized, and reviewed to determine their benefits vs. costs.

G.     Each partner will be required to create its own action plan that identifies each project, who will oversee the task, how it will be financed and when it is estimated to occur.

H.     Each partner will be required to sponsor at least one public meeting to present the draft plan at least 2 weeks prior to adoption. 

I.         Each partner will be required to formally adopt the plan.

Templates and instructions to aid in the compilation of this information will be provided to all committed planning partners.  Each Partner will be expected to complete their templates in a timely manner and according to the timeline specified by the Steering Committee.